Public Meeting Agendas] Tentative Yorrktown Town Board Agenda April 16, 2013

Tentative Town Board Agenda April 16, 2013

TENTATIVE TOWN BOARD AGENDA
TOWN OF YORKTOWN
April 16, 2013

PLACE:
TOWN HALL 7:30pm

The Meeting of the Yorktown Town Board on May 7, 2013 will take place at the John C. Hart Memorial Library

1. PLEDGE OF ALLEGIANCE

2. MOMENT OF SILENCE

3. REPORT FROM SUPERVISOR MICHAEL GRACE

4. REPORTS FROM TOWN BOARD MEMBERS

5. PROCLAMATIONS
Girl Scout Gold Award Recipients
Alyssa R. Barbuti
Jessica Brooke Hanratty
Amy Elizabeth Dobson
Elizabeth Ann Brennan

Sunday, May 5 – “Historic House Tour”
Presentation made by Relay for Life
MaryAnne Ruvo Gina Miller

PROCLAMATION – “Week of the Young Child”
Country Children’s Center

6. RESOLUTIONS FROM THE MEETING OF 04/02/2013
Resolved, that the Town Board Meeting Resolutions for April 2, 2013 are approved by the Town Board.

7. COURTESY OF THE FLOOR

8. PUBLIC HEARINGS
Reconvene:
• Proposed local law amending Chapter 275-4E entitled “Vehicles
and Traffic,” to prohibit parking on Stony Manor Court
(Intro 2012-10)
• Proposed local law amending Chapter 275-4A entitled “Vehicles
and Traffic,” to limit parking on Stony Manor Court
(partial cul de sac) (Intro 2012-11)

9. AWARD BIDS
• Water Maintenance Materials – Water Department
WHEREAS, invitation to bid for the Water Maintenance Materials was duly advertised, and

WHEREAS, said bids were received and opened on April 2, 2013, with the bid amounts for the above-referenced project summarized as follows:
(See prices on bottom of agenda)

• (2) Ford Explorers – Water Department
• Microfilm/Microfiche Maintenance – Town Clerk’s Office
Reject/Rebid
WHEREAS, invitation to bid for the furnishing and delivering of a Microfilm and Microfiche Reader/Printer Maintenance, Repair and Parts Contract, was duly advertised, and

WHEREAS, said bids were received and opened on the 8th day of April 2013 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, New York 10598.

WHEREAS, the Town Clerk has recommended that all bids be rejected and that the matter be rebid on the 9th day of May, 2013 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, New York 10598, now therefore be it

RESOLVED, that all bids made on the furnishing and delivering of a Microfilm and Microfiche Reader/Printer Maintenance, Repair and Parts Contract, be rejected and that the matter be rebid on the 9th day of May, 2013 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, New York 10598.

• T-Shirts – Parks and Recreation Department
WHEREAS, invitation to bid for T-SHIRT AND UNIFORMS for use town- wide, was duly advertised, and

WHEREAS said bids were received and opened at 11:00am on the 11th day of April 2013, now therefore be it,

RESOLVED, that upon the recommendation of the Superintendent of Parks & Recreation, the bid be and is hereby awarded to the lowest bidder of the total cumulative bid, ABC Awards, Inc., located at 2711 Lexington Avenue, Mohegan Lake, NY 10547.
• Camp Buses – Parks and Recreation Department
• Dry Cleaning Services – Police Department
• Laboratory Services for the Yorktown Sewage Plant – Engineering

10. PERSONNEL

11. ADVERTISING
Bids:
• Portable Generator for the Water Pollution Control Center –
Bid #13-2

12. RESOLUTIONS
Requests from the Legal Department:
• Authorize the Supervisor to sign an Inter Municipal Agreement
with the Town of Cortlandt, Town of Ossining and the City of
Peekskill for the continued joint operation of a program of
special recreational services for developmentally disabled
individuals, known as the Nor-West Regional Special Services
Program and for the payment to the Town of Cortlandt of
Yorktown’s local share for calendar years 2012 and 2013:
$38,232 for each year
• Authorize the Supervisor to sign an Inter Municipal Agreement
with the Town of Cortlandt concerning solid waste transfer
station at Roa Hook Road
RESOLVED, that the Supervisor is hereby authorized by the Town Board to sign a 5-year intermunicipal agreement with the Town of Cortlandt for the Town’s use of the transfer station at Roa Hook Road, at a monthly rate of $660.91 for the period 3/1/2013 through 2/28/2014, and at that monthly rate plus a cost of living adjustment for each year thereafter, to expire 2/28/2018
• Authorizing the Highway Superintendent to commence condemnation proceeding to obtain an order for permission to file acquisition maps of the easements required for construction on Baptist Church Road
WHEREAS, Eric DiBartolo, Superintendent of Highways of the Town of Yorktown, has determined that necessary highway rehabilitation and drainage work proposed for Baptist Church Road extends beyond the right of way of the highway already existing and that such work requires access to private property, and

WHEREAS, the town board has tried, but has been unable, to acquire temporary and permanent easements by purchase for such work as provided by § 171 of the Highway Law; and

WHEREAS, Highway Superintendent DiBartolo has applied to the Town Board for permission to institute a proceeding to acquire two temporary easements and one permanent easement in so much land as is necessary to perform such work;

NOW THEREFORE, BE IT RESOLVED, that the Town Board hereby consents to the Highway Superintendent DiBartolo making application pursuant to the Eminent Domain Procedure Law to the Supreme Court in the Ninth Judicial District, in which the land needed for the work is located, to obtain an order for permission to file acquisition maps of the temporary and permanent easements to be acquired.

• Accept access easements – PEG Realty
Requests from the Highway Superintendent:
• Declare used and/or obsolete items as surplus equipment for auction
WHEREAS, the Town of Yorktown owns and has in its possession several items (see list below), which are no longer necessary or adaptable for use by the Town;

1. 1994 Ford E-350 Van, Vin. 1FDKE30G1RHB93181
2. EZ Dump Body
3. Knapheide Rack Body FX-95A, Vin. 992965
4. 1998 Champion Pro-Pav 1110W Paver, Vin. 30219
5. 1981 Eager Beaver Trailer, Vin. 112OTL100BA020014
6. Homemade Trailer
7. 1992 Mack Super-liner Tractor, Vin. 1M2AY15Y7NM006524
8. 1981 125T Eager Beaver Trailer, Vin. 112HGS223BT250037
9. 1990 GMC Top Kick Rack Truck, Vin. 1GDP7H15J9LJ610506
10. 1983 Inter’n Rack Truck, Vin. 1HTAA17E8DHB11935
11. 1985 Mack Model RD6 Tri-Axle Dump, Vin. 1M2P138C9FA012657
12. Homemade Contractor Site Trailer
13. 1991 GMC Jimmy (S10 Blazer), Vin. 1GKCT1821M0528623
14. 1995 Clevrolet K2500 Cab & Chassis, Vin. 1GCGK24K65E269707
15. 1990 Inter’n Crew Cab Dump, Vin. 1HT5AZRP8LA257362
16. Harder Electric Sander (stainless steel)
17. Tarco Gas Powered Sander (stainless steel)
18. Tarco Gas Sander (stainless Steel)
19. Tenco 10’ Snowplow, Vin. 11096
20. Champion 11’ Snowplow, Vin. 26161
21. Fisher 10’ Snowplow
22. Meyers 10’ Snowplow
23. Frink 11’ Snowplow
24. BWS 10’ Dump Body only
25. 1981 Gallon Roller Model S-5-8AD, Vin. S58AD59970
26. Diesel Generator

WHEREAS it is in the best interest of the Town to dispose of said equipment/vehicles and receives monetary compensation for the benefit of the Town;

THEREFORE BE IT RESOLVED, the Town Board designates the aforementioned Highway Department items as surplus equipment and authorizes such equipment to be placed on public online auction with Auctions International, Inc.

13. REFUNDS

14. MONTHLY REPORTS
• Receiver of Taxes
• Building Inspector
15. COURTESY OF THE FLOOR

16. ADJOURN

ALICE E. ROKER
TOWN CLERK
TOWN OF YORKTOWN

DATED: April 12, 2013

PUBLIC HEARING- May 7, 2013 – John C. Hart Memorial Hart Library

Proposed Local Law Amending Chapter 300, Section 300-21C (17) (Use
Regulations, I-2 Planned Light Industrial Districts); adding a main use:
Buildings for staging special events

Bid Award Water Maintenance Materials
WHEREAS, invitation to bid for the Water Maintenance Materials was duly advertised, and

WHEREAS, said bids were received and opened on April 2, 2013, with the bid amounts for the above-referenced project summarized as follows:

Item 1: Kennedy K81 AW
Screw-in Hydrants 4 ½” 5 ft. 4 ½” 6 ft. 5 ¼” 5 ft. 5 ¼” 6 ft.
Ferguson Waterworks $2,350.00 $2,450.00 $2,450.00 $2,575.00
HD Supply $2,097.00 $2,203.00 $2,160.00 $2,270.00
Schmidts Wholesale No Bid No Bid No Bid No Bid
Vellano Brothers $2,336.00 $2,458.00 $2,408.00 $2,531.00

Item 1A: Mueller A421 & A423
Hydrants Ductile Iron 4 ½” 5 ft. 4 ½” 6 ft. 5 ¼” 5 ft. 5 ¼” 6 ft.
Ferguson Waterworks $2,034.29 $2,117.70 $2,143.72 $2,238.73
HD Supply No Bid No Bid No Bid No Bid
Schmidts Wholesale $1,961.86 $2,031.72 $2,065.82 $2,156.05
Vellano Brothers $1,888.00 $1,956.00 $1,989.00 $2,077.00

Item 2: Mueller/Kennedy Resilient
Wedge MJ DI Gate Valve 6” 8” 10”
Ferguson Waterworks $597.31 $951.32 $1,483.28
HD Supply $545.00 $848.00 $1,302.00
Schmidts Wholesale $566.84 $889.44 $1,375.77
Vellano Brothers $539.20 $849.00 $1,316.60

Item 2: Mueller/Kennedy Resilient
Wedge MJ DI Gate Valve 12” 16” 24”
Ferguson Waterworks $1,876.89 $6,650.08 $17,585.00
HD Supply $1,665.00 $5,271.00 $14,505.00
Schmidts Wholesale $1,749.76 $5,948.53 $17,018.34
Vellano Brothers $1,678.00 $5,733.00 $15,850.00

Item 2B: Powerseal Cut-In Sleeve
Model #3520 w/kit 4” 6” 8” 10” 12”
Ferguson Waterworks No Bid No Bid No Bid No Bid No Bid
HD Supply No Bid No Bid No Bid No Bid No Bid
Schmidts Wholesale $157.87 $200.78 $272.46 $378.05 $447.47
Vellano Brothers $149.50 $188.94 $259.55 $359.60 $427.70

Item 3: Smith Blair Style 441
Malleable Iron Couplings 6” 8” 10”
Ferguson Waterworks $132.56 $166.29 $218.51
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $68.95 $93.16 $146.50
Vellano Brothers $66.82 $96.00 $123.86

Item 3: Smith Blair Style 441
Malleable Iron Couplings 12” 16” 24”
Ferguson Waterworks $265.63 $579.04 $1,189.06
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $163.47 $304.20 $728.94
Vellano Brothers $151.98 $317.00 $588.00

Item 4: Powerseal
Repair Couplings (3121AS) 6”x12” 8”x12” 10”x12”
Ferguson Waterworks No Bid No Bid No Bid
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $60.41 $67.85 $76.42
Vellano Brothers $60.00 $67.00 $76.00

Item 4: Powerseal
Repair Couplings (3121AS) 12”x12” 16”x16” 24”x16”
Ferguson Waterworks No Bid No Bid No Bid
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $84.34 $299.57 $447.16
Vellano Brothers $83.30 $299.00 $444.00

Item 4A: Powerseal
Repair Couplings (3131AS w/1”cc) 6”x12” 8”x12” 10”x12”
Ferguson Waterworks No Bid No Bid No Bid
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $70.96 $78.40 $87.00
Vellano Brothers $70.00 $77.50 $85.90

Item 4A: Powerseal
Repair Couplings (3131AS w/1”cc) 12”x12” 16”x16” 24”x16”
Ferguson Waterworks No Bid No Bid No Bid
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $95.00 $310.12 $457.76
Vellano Brothers $93.70 $307.00 $450.00

Item 5: Cement Lined Ductile Pipe
Push-on Joint (price per foot) 6” 8” 10”
Ferguson Waterworks $20.32 $27.78 $38.03
HD Supply $19.66 $26.88 $36.80
Schmidts Wholesale $19.66 $26.88 $36.80
Vellano Brothers $18.25 $24.94 $34.15

Item 5: Cement Lined Ductile Pipe
Push-on Joint (price per foot) 12” 16” 24”
Ferguson Waterworks $45.74 $66.32 $109.34
HD Supply $44.26 $64.18 $105.89
Schmidts Wholesale $44.26 $64.18 $105.89
Vellano Brothers $41.07 $59.55 $98.25

Item 6: Type K Copper Water Tube
(price per foot) ¾” 1” 1 ¼”
Ferguson Waterworks (1) $3.37 $4.75 $5.60
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $4.09 $6.05 $7.70
Vellano Brothers No Bid No Bid No Bid

Item 6: Type K Copper Water Tube (price per foot) 1 ½” 2”
Ferguson Waterworks (1) $7.50 $11.80
HD Supply No Bid No Bid
Schmidts Wholesale $9.96 $14.33
Vellano Brothers No Bid No Bid

Item 7: Mueller Curb Stops (H15214) ¾” 1” 1 ¼”
Ferguson Waterworks $57.39 $94.78 $132.82
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $51.91 $85.73 $132.33
Vellano Brothers $50.36 $83.18 $128.39

Item 7: Mueller Curb Stops (H15214) 1 ½” 2”
Ferguson Waterworks $188.40 $306.53
HD Supply No Bid No Bid
Schmidts Wholesale $187.69 $305.39
Vellano Brothers $182.12 $296.30

Item 7A: Corporations Mueller (H15000) ¾” 1” 1 ¼”
Ferguson Waterworks $27.20 $41.52 $113.46
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $24.61 $37.56 $113.04
Vellano Brothers $23.88 $36.44 $109.68

Item 7A: Corporations Mueller (H15000) 1 ½” 2”
Ferguson Waterworks $108.18 $198.50
HD Supply No Bid No Bid
Schmidts Wholesale $107.78 $197.76
Vellano Brothers $104.57 $191.89

Item 7B: Curb Stop Mueller (H15219) ¾” 1” 1 ½” 2”
Ferguson Waterworks $62.59 $101.56 $188.40 $278.89
HD Supply No Bid No Bid No Bid No Bid
Schmidts Wholesale $56.61 $91.86 $187.70 $277.85
Vellano Brothers $54.93 $89.13 $182.11 $269.59

Item 7C: Corporations Mueller (H15008) ¾” 1”
Ferguson Waterworks $29.17 $44.18
HD Supply No Bid No Bid
Schmidts Wholesale $26.39 $39.96
Vellano Brothers $25.60 $38.78

Item 7D: Corporations Mueller (H15013) 1 ½” 2”
Ferguson Waterworks $117.47 $194.32
HD Supply No Bid No Bid
Schmidts Wholesale $117.03 $193.59
Vellano Brothers $113.55 $187.84

Item 7E: Mueller 3 Pt Flare/Flare (H15400) ¾” 1” 1 ¼”
Ferguson Waterworks $15.00 $26.26 $49.30
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $13.57 $23.75 $49.12
Vellano Brothers $13.17 $23.05 $47.66

Item 7E: Mueller 3 Pt Flare/Flare (H15400) 1 ½” 2”
Ferguson Waterworks $72.11 $117.67
HD Supply No Bid No Bid
Schmidts Wholesale $71.85 $117.23
Vellano Brothers $69.72 $113.75

Item 7F: Mueller Comp Union (H15403) ¾” 1” 1 ¼”
Ferguson Waterworks $16.30 $17.78 $46.22
HD Supply No Bid No Bid No Bid
Schmidts Wholesale $14.74 $16.09 $46.05
Vellano Brothers $14.30 $15.61 $44.69

Item 7F: Mueller Comp Union (H15403) 1 ½” 2”
Ferguson Waterworks $56.91 $76.86
HD Supply No Bid No Bid
Schmidts Wholesale $56.70 $76.57
Vellano Brothers $55.00 $74.30

Item 8: Mueller Curb/bx Ext. Type w/Rods H10386 H10314
Ferguson Waterworks $74.00 $43.00
HD Supply No Bid No Bid
Schmidts Wholesale $44.24 $40.16
Vellano Brothers $52.74 $35.75

Item 9: 5’ Main Valve/Bx Slide/Lid Mark/Water
Ferguson Waterworks $129.43
HD Supply $ 69.00
Schmidts Wholesale $66.00
Vellano Brothers $61.00

Item 9A: Main Valve Box Tops 2’
Ferguson Waterworks $58.87
HD Supply $35.00
Schmidts Wholesale $28.75
Vellano Brothers $27.75

Item 9B: Main Valve Box Lids/Marked Water 5 ¼”
Ferguson Waterworks $15.66
HD Supply $12.00
Schmidts Wholesale $10.00
Vellano Brothers $9.40

Item 10: Fixed Valve Box Riser
or Rite Heights 5 ¼” 1” 1 ½” 2” 3”
Ferguson Waterworks $23.82 $26.32 $27.57 $30.10
HD Supply $9.00 $10.00 $12.00 $13.00
Schmidts Wholesale $7.82 $8.13 $8.75 $13.13
Vellano Brothers $4.45 $5.98 $7.45 $11.30

Item 11: Hymax Couplings
(Series 2000) 2” 4” 6” 8”
Ferguson Waterworks $88.66 $149.87 $198.47 $224.08
HD Supply $95.00 $159.00 $195.00 $215.00
Schmidts Wholesale $82.62 $139.66 $184.95 $208.82
Vellano Brothers $83.37 $140.00 $186.00 $210.00

Item 11: Hymax Couplings
(Series 2000) 10” 12” 16” 24”
Ferguson Waterworks $288.26 $340.25 $913.98 $1,236.50
HD Supply $279.00 $325.00 $925.00 $1,729.00
Schmidts Wholesale $289.70 $386.90 $851.72 $1,152.25
Vellano Brothers $271.13 $320.00 $859.50 $1,163.00

Item 12: Safety Flange Repair Kit Mueller A300 4 ½ MVO A301 5 ¼ MVO
Ferguson Waterworks $156.50 $156.50
HD Supply $145.00 $139.00
Schmidts Wholesale $130.69 $130.69
Vellano Brothers $118.63 $118.64

Item 13: Kennedy Collision Repair Kit
(#K8149) 4 ½ MVO 5 ¼ MVO
Ferguson Waterworks $156.50 $156.50
HD Supply $139.00 $139.00
Schmidts Wholesale $149.50 $149.50
Vellano Brothers $133.56 $133.57

Item 14: Curb Box Extension
w/Set Screw 1” Box 3” 6” 9” 12”
Ferguson Waterworks $6.00 $8.50 $12.75 $15.00
HD Supply $7.00 $9.00 No Bid $13.00
Schmidts Wholesale $7.25 $7.50 $8.25 $9.80
Vellano Brothers $5.56 $6.67 $7.50 $7.80

Item 15: Foster Adaptor
(Mechanical Joint Adaptors)
4” 6” 8” 10” 12”
Ferguson Waterworks $76.75 $95.94 $134.14 $191.95 $209.95
HD Supply $95.00 $105.00 $135.00 $195.00 $215.00
Schmidts Wholesale $67.27 $78.79 $118.21 $166.39 $182.81
Vellano Brothers $73.95 $89.00 $129.95 $179.95 $200.95

Notes: Footnote (1)-Copper pricing good for 30 days from date of bids.

RESOLVED, that upon the recommendation of the Water Distribution Superintendent, David Rambo, the bid for the Water Maintenance Materials be and is hereby awarded to:

Ferguson Waterworks – Item 6.

HD Supply – Items: 1; 2 sizes 8”, 10”, 12”, 16”, 24”.

Schmidt’s Wholesale – Items: 3 sizes 8”, 16”; 8 #H10386; 11 sizes 2”, 4”, 6”, 8”, 16”, 24”; 15.

Vellano Brothers – Items: 1A; 2 size 6”; 2B; 3 sizes 6”, 10”, 12”, 24”; 4; 4A; 5; 7; 7A; 7B; 7C; 7D; 7E; 7F; 8 #H10314; 9; 9A; 9B; 10; 11 sizes 10”, 12”; 12; 13; 14.

the lowest responsible bidder.

RESOLVED, the Town Board authorizes the Yorktown Water District to purchase water maintenance materials from the lowest bidder in each category as listed above.

FURTHER RESOLVED, said bid shall remain in effect with a fixed price for a binding period of one (1) year after April 16, 2013.

Bazzo 04/13/12

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